Office Administrator

Admin and Finance · Kelowna, British Columbia
Department Admin and Finance
Employment Type Full-Time
Minimum Experience Experienced

Acro Media is looking for a full-time Office Admin to assist our swamped Controller. A kind hearted individual who loves organization, and we mean LOVES organization, no task is too small, or too large. You are a helper - always on the lookout for ways to help the office run more smoothly. Whether it's filling up coffee creamer, or changing a lightbulb, you are there. You are the caregiver who assists the doctors and nurses of the Acro Media hospital. You enjoy and thrive within a high pressure and time sensitive role - positively approaching each unique day by busting out some proactive thinking.

You are the gatekeeper, the friendly face of the company. You are always ready and willing to lend a hand or help in any situation. Sometimes there are tasks that nobody wants to do but you are there willing and able to get things done without complaint. Not only that but you make it look effortless. We need you to be our Donna from the TV show Suits. Your perception skills are high allowing you to recognize needs and be on top of it before we even have to ask. You proactively get things started when you hear about anything that is happening in your domain. You endeavor to have all the answers or at least know where to start in finding them. Without you, we would fall apart.

The successful candidate will be responsible for:

  • Telephone coverage
  • Reception of customers and walk-ins
  • Daily office tidying
  • Handling repairs and maintenance for the office
  • Sending out invoices and doing collections
  • Processing of receivables and payables
  • Recording accounting transactions and reconciling accounts
  • Organizing and maintaining electronic administration and financial filing system
  • Tracking of employee hours and schedules
  • Creating and maintaining internal documents
  • Managing domain name and SSL certificate orders and renewals
  • Assisting the Controller and HR Manager for documenting new processes
  • Adapt to new responsibilities as the company and policies change
  • Communicate fluently in English

Relative Skills & Experience:

  • Previous Office Administration experience
  • A business administration diploma, certificate or degree
  • A willingness to learn, develop and achieve new skills for personal and professional development
  • Excellent communication and relationship building skills
  • Accuracy, organization, problem solving and detail orientation
  • Ability to accept direction from multiple sources
  • Excellent computer skills and an in-depth knowledge of Microsoft Word, Excel and Google Docs and Sheets
  • A pleasant and professional attitude
  • Bookkeeping experience
  • Prior experience with QuickBooks a plus
  • Ability to type a minimum of 50 words per minute.
    • If you are a successful candidate you will be asked to submit the results of a typing test.
  • All offers of employment with Acro Media Inc are contingent upon the candidate having successfully completed a criminal background check
  • Please note: This is an in-office position, so the candidate needs to be located in Kelowna, and have reliable transport to our office. 

    Here are some things we pride ourselves on being able to offer our staff:

      Flex start times & Earned days off:  Do you prefer to start at 8:00? or 9:00? We'll work with you. Want every second Friday off? Well we've got a program for that too!

      Free stuff: If you prefer to work from our office HQ, located in Kelowna, we have the added extra of juice, pop, snacks and coffee; choose your pleasure and enjoy.

      Slappies: Tougher to explain but once a month we get together and have a little ceremony, some food and a laugh - no altars or corporate chants involved.

      Fun day: We aim to have fun every day; however, every year for a day we cram a bunch of fun on ourselves. Weee!

      SPARC Events: Sometimes we have a virtual happy hour, team building events, (less corny than it sounds), competitions, or just a plain little reward for no reason. It’s a little spark in our usually normal days. Warning, we make you wear costumes. Often. 

      Professional development: We might live and breathe software development, but we are also really passionate about our team's personal development too. We love to learn, and are always striving to be the best version of ourselves; whether it's training on the latest technology, or learning how to become a better delegator, we will help you improve your skills and hit your goals.  

      Culture: We’re a certain type of people. We’re all a little different and unique in our own way but we seem to work well together. No one’s perfect and we embrace that. We take our work seriously, but we don’t take ourselves too seriously. Check out our site to get to know us! Feel free to dissect what and how we do what we do.

      All careers come with a 30 day no-questions asked money-back-guarantee. If you are in any way unsatisfied with your career, we will return you to the workforce at absolutely NO COST to you (minus shipping and handling).

      Thank You

      Your application was submitted successfully.

      • Location
        Kelowna, British Columbia
      • Department
        Admin and Finance
      • Employment Type
      • Minimum Experience